How to put a caption on a picture in word

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Captions for figures and tables – Word for Mac 2011

The doctoral school requires that you have a title for each painting and it is registered on your ETDR. The ETDR model is configured to automatically create a list of figures and a list of tables, also required by the Doctoral School, from the text of your legends.

Follow these steps to insert subtitles:

  1. Click the figure or table where you want the legend to appear.
  2. From the Insert menu , select Caption .
  3. In the Title window , from the Label menu , select Figure or Table .
  4. From the Position menu , select where you want the title to appear.
  5. Click the Numbering button .
  6. In the Title Numbering window , from the Format menu , select 1,2,3 .
  7. If you want to include the chapter number in the table/figure title number, check the Include chapter number box . If you select this option, two more options will appear:
    1. From the Chapter starts with style: menu, select Title 1 .
    2. From the Use Separator menu , select the desired punctuation between chapter number and figure/table number.
    3. Click OK .
  8. If the caption label or number looks the way you want, click OK .
  9. The title tag will appear above/below the table or figure. To add text to the title, click after the table/figure number and type your text.

Note that the figure/table number appears on a gray background. This background is called “field shading” and indicates that a script or code generated the number. DO NOT change these numbers! Figure/table numbers will automatically update as you insert additional captions.

Legends of figures and tables in the appendices

For the titles of tables and figures appearing in the appendix, the Doctoral School requires that the letter of the appendix be the first element of the title tag. For instance:

Table A.1. data elements

See the Appendices section for instructions on how to adjust captions to meet this requirement.

To change the space between subtitle lines

If you want to change the line spacing in your subtitles, follow these steps:

  1. Make sure the Styles toolbox is visible. Otherwise, see “Table 1. Word for Mac 2011 Basic Settings” on the Styles page for details on how to display it.
  2. In the Format palette , make sure the Styles menu is open. Otherwise, click the arrow next to Styles to open it.
  3. For any figure or table in your document, click the heading style that appears in the left style box.
  4. In the formatting palette , “Title” will now appear in the current style of the selected text window.
  5. Point to this window and a down arrow will appear. Open the menu and click Edit Style… The Edit Style window will open .
  6. Above the main text box, click the icon corresponding to the desired line spacing.
  7. Click OK .

This will change the line spacing for all figure and table captions in your document.

long subtitles

For very long titles, you may want the full title to accompany the figure or table, but only part of the title to appear in the list of tables or figures. It is possible to do this, but it depends on the line spacing of your subtitle and a few other settings. Contact the IT helpdesk for assistance.

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A few lines of text used to explain and elaborate on the published photos.

Los pies de foto , también conocidos como líneas de corte , son unas pocas líneas de texto que se utilizan para explicar y elaborar fotografías publicadas. [1] En algunos casos , se distinguen las leyendas y las líneas de corte, donde la leyenda es un título/explicación breve (generalmente de una línea) para la foto, mientras que la línea de corte es un bloque de prosa más largo debajo de la leyenda, que generalmente describe la fotografía, dando contexto, o relacionándolo con el artículo. [2]

Captions more than a few sentences long are often referred to as a “copy block”. They are a type of display copy. Display copy also includes headlines and contrasts with “body copy”, such as newspaper articles and magazines.[citation needed] Captions can also be generated by automatic image captioning software.


  1. ^ For captions being known as cutlines, see Evans, Michael Robert. The Layers of Magazine Editing Columbia University Press, 2004, p. 285.
  2. ^ “Writing Photo Captions and Cutlines”.

See also[edit]

  • The Art of Editing, by Floyd K. krishno Chandro Barmon. Brooks
control de autoridad Edit this on Wikidata
  • Archivos Nacionales (EE. UU.)


Retrieved from ”″


  • Copy editing
  • News design
  • Photojournalism

Hidden categories:

  • Articles with short description
  • Short description is different from Wikidata
  • All articles with unsourced statements
  • Articles with unsourced statements from September 2019
  • Articles with NARA identifiers

Insert a caption for a picture

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The Insert Caption feature in Word makes it easy to systematically add captions to pictures in a document.

Dans d’autres applications Office, telles que PowerPoint, vous ajoutez manuellement une zone de texte près de l’image, puis regroupez la zone de texte et l’image. Voir les instructions ci-dessous. Si vous avez plusieurs images dans une série, vous devez les numéroter manuellement.


  1. Cliquez sur l’image à laquelle vous souhaitez ajouter une légende.

  2. Cliquez sur Références > Insérer un titre .

    Insert title button in the References tab

  3. Pour utiliser l’étiquette par défaut (Figure), saisissez son titre dans la zone Titre .

    Insert Title Dialog

Tip:  You can also create your own default caption tag by clicking New Tag and then adding your caption in the Tag box . Word automatically numbers new labels for you.

All other Office apps

  1. Use Insert > Text Box to draw a frame near the image. (See Adding a text box for details.)

    Text Box button in the Text group

  2. Click inside the text box and type the text you want to use for a title.

  3. Select the text. On the Home tab, use the Font options to style the title as desired. 

  4. Use Ctrl+click to select the image and text box, then on the Image Format tab, in the Arrange group , select  Group > Group

    In the Image Format tab, grouping options are in the Arrange section.

See also

Group or ungroup objects

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