How to add a caption to a picture in word

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Insert a title for an image

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The Insert Caption feature in Word makes it easy to systematically add captions to images in a document.

In other Office applications, such as PowerPoint, you manually add a text box near the image, then group the text box and the image. See instructions below. If you have multiple images in a series, you must number them manually.


  1. Click on the image to which you want to add a caption.

  2. Click References > Insert Title .

    Insert title button in the References tab

  3. To use the default label (Figure), enter its title in the Title box .

    Insert Title Dialog

Tip:  You can also create your own default caption tag by clicking New Tag and then adding your caption in the Tag box . Word automatically numbers new labels for you.

All other Office apps

  1. Use Insert > Text Box to draw a frame near the image. (See Adding a text box for details.)

    Text Box button in the Text group

  2. Click inside the text box and type the text you want to use for a caption.

  3. Select the text. On the Home tab, use the Font options to style the title as desired. 

  4. Use Ctrl+click to select the image and text box, then on the Image Format tab, in the Arrange group , select  Group > Group

    In the Image Format tab, grouping options are in the Arrange section.

See also

Group or ungroup objects

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A few lines of text used to explain and elaborate on the published photos.

Captions , also called cut lines , are a few lines of text used to explain and elaborate on published photographs. [1] In some cases, captions and cutlines are distinguished, where the caption is a short (usually one-line) title/explanation for the photo, while the cutline is a longer block of prose below the caption, which generally describes the photograph, giving context or relating it to the item. [of them]

Subtitles longer than a few sentences are often referred to as “block copy”. They are a type of display copy. Display copy also includes headlines and contrasts to “body copy” such as newspaper and magazine articles. [ citation needed ] Captions can also be generated by automatic image captioning software.


  1. For captions known as cut lines, see Evans, Michael Robert. The Publishing Layers of Journals Columbia University Press, 2004, p. 285.
  2. ^ “Write captions and cut lines”. .

See also[edit]

  • The Art of Editing, by Floyd K. Krishno Chandro Barmon. streams
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  • National Archives (United States)


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  • Copy edit
  • news design
  • photojournalism

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Video How to add a caption to a picture in word

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